Support for distinct commodity types

eProcure’s category based metadata management and dynamic forms allow for requisition of diverse commodity types. The system can also be setup for special requisitioning needs like IT provisioning, travel, purchasing cards, bundled services, expense reimbursements and training.

Collaborative catalog content management

Product and vendor catalog information can be collaboratively managed with end-user features like comments, ratings and favorites. While the product’s core metadata is administrator managed, general product or vendor description information is built on a wiki page and modified by the end-user. End-users can also help procurement teams by suggesting new products and vendors to be added to the organization’s preferred catalog.

Catalog search & filters

Search and filters helps users find their most suited product and vendors. Administrators can locate and view purchase orders and requisitions by status, location, department, or date ranges. Apart from the standard filters available in the system, it can be configured to filter by virtually any attribute.

Advanced search allows for narrowing down search results with Boolean operators and selectable attributes filter.

Role based Dashboards

eProcure provides secure role based dashboards for requestors, approvers, procurement experts and administrators. The dashboards provide summary snapshot of procurement information based on the role with associated contextual actions.

The dashboards are updated in real-time with item level permission based on the logged in user.

Multiple Storefronts & locations

Does your organization have varying procurement needs and processes for different locations, business units or projects? Storefronts allows you to setup catalogs, approval rules, currencies and purchasing options specific to the needs of a location, business unit or project.

eProcure is also flexible enough to let you consolidated similar locations to a single storefront for centrally managed procurement needs. You can also setup unique storefronts for localized procurement while centrally providing visibility across all locations.

Configurable approval routing

Dynamic approval routing workflows send requisitions and purchase orders to designated approvers for review. Approval routing can be based on requestor groups, commodity type, value of requisitions or a combination of these attributes. In addition, wherever pre-defined routing is not possible, requestors and administrators can manually specify approvers for each request.

Approvers can perform partial approvals on a requisition and can forward unapproved items back to the requestor with comments to modify items. The approval history keeps track of the approval activity for each requisition.

Categories and taxonomy

The catalog and requisition process is backed up by a robust category and taxonomy management feature. Specific metadata can be assigned for each product or vendor category. Categories not only help in easy identification of the product but also can be used in product or vendor category based approvals, and targeting user groups.

eProcure can be configured to support standard categorization formats like UNSPC or integrate with categorization formats in your enterprise systems.

Alerts & Notifications

Email alerts keep requestors informed of status changes and activity in requisitions. Approvers and administrators are notified when tasks are created in their dashboards.

Users can also set alerts for their favorite products and vendors or subscribe to announcements and messages from the procurement portal.

Procurement Collaboration

Purchase requisitions in eProcure can be made from vendor hosted cXML punch-out catalogs. Requestors get latest updates on pricing, stock and products from vendors when making a request. The request go through the required internal approval process before being procured from the vendor. Product catalogs are easily populated by uploading product information from standard cXML or excel files.

ERP & Accounting system integration

eProcure make use of SharePoint’s inherent integration capabilities to interface with external systems you might have. Connectors enable real-time synchronization for read, write, validation, and search operations. Supported integration options include, but are not restricted to, workflows, web services API, Business Connectivity Services and reporting integration .